SYNC | Corporate Secretarial Services
Company secretarial services in Malaysia
Focus on your business and outsource corporate secretary expertise to us. Our dedicated experts support your business with tracking tax deadlines, filing documents and staying compliant.
WHAT YOU GET
Total visibility over your finances
Dedicated accounting team
Your accounting experts are on-call through live chat and responds within one working day.
Easy-to-use software
Our tools give you control over your finances with automated invoicing, expenses monitoring, and cash flow insights.
Unlimited bookkeeping
Bookkeeping is part of your package. We'll take care of your financial records, taxes, transaction matching, and billing.
Why switch to SYNC?
We take care of the transition from your old company secretary to us so that you don't have to. We gather your documents and get their sign off on their resignation for an efficient and hassle-free process.
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PRICING
Plans to fit your business
Dedicated accounting team
Your accounting experts are on-call through live chat and responds within one working day.
Easy-to-use software
Our tools give you control over your finances with automated invoicing, expenses monitoring, and cash flow insights.
Unlimited bookkeeping
Bookkeeping is part of your package. We'll take care of your financial records, taxes, transaction matching, and billing.
WHO WE HELP
For new founders and seasoned entrepreneurs
Essential
Perfect for a small company or a business with a settled structure
RM 950
RM 600
Corporate secretary essentials
- Support from the corporate secretary via the SYNC chat
- Routine annual filing, including the S$60 government fee
- AGM preparation
- All documents stored on the Osome app
Unlimited
For growing businesses anticipating structural changes, or the first year of business with several changes
RM 950
RM 600
Corporate secretary essentials
- Support from the corporate secretary via the SYNC chat
- Routine annual filing, including the S$60 government fee
- AGM preparation
- All documents stored on the Osome app
Unlimited company changes
- Change in company name, address, and activity
- Change in officers and their particulars
- Registration of particulars relating to charges
- Distribution of dividends
- Allotment of shares
- Transfer of shares, excluding Stamp Duty
All-in-one
For founders who want their first year covered, from company formation to expert support and filing
RM 950
RM 600
Corporate secretary essentials
- Support from the corporate secretary via the SYNC chat
- Routine annual filing, including the S$60 government fee
- AGM preparation
- All documents stored on the Osome app
Unlimited company changes
- Change in company name, address, and activity
- Change in officers and their particulars
- Registration of particulars relating to charges
- Distribution of dividends
- Allotment of shares
- Transfer of shares, excluding Stamp Duty
Accounting and tax
- Filing and bookkeeping support via in-app chat
- Support SLA 6 business hours
- Annual management reports reviewed by accountant
- Estimated Chargeable Income (ECI) filing
- Unaudited Financial Statements preparation
- Annual tax return filing (C-S/C)
Incorporation
- Registration preparation and filing, including S$315 government fees
- Company constitution
- All post-incorporation documents (share certificates, registers, minutes book)
- SSM name checking
- SSM business profile set-up
Got questions? Chat with our local experts
Choose a convenient time to chat with our experts and get the answers you need to take the next step.
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OUR SERVICES
Upgrade your company secretary services
Annual return filing
Companies in Singapore have to file annual returns within seven months of the end of their financial year. SYNC's company secretarial services cover filing your return, including the RM300 filing fee.
Transfer of shares
Share sales must follow the company's constitution and legal requirements. We make sure you complete the correct paperwork and stay compliant throughout.
Allotment of shares
Directors need to get existing shareholders' approval before creating and issuing shares. We can support you with the process and complete the paperwork.
HOW IT WORKS
What are corporate secretarial services?
Why company secretary services are important
Corporate secretarial services ensure compliance with legal and regulatory obligations, helping businesses avoid penalties and legal risks. Company secretaries handle important administrative tasks such as maintaining statutory registers, filing annual returns, and organising board meetings, ensuring that the company operates within the bounds of the law.
Overall, corporate secretarial services are essential for ensuring smooth operations, regulatory compliance, and effective corporate governance.
Why outsource your corporate secretarial services?
Outsourcing corporate secretarial services gives business owners peace of mind and more time to focus on their core activities, all while remaining compliant with legal and regulatory requirements. With Osome, you'll get tailored advice from onshore experts.
Confused by business reports? Download our free guide
Get clear on all the filing requirements and dates for a Malaysia business and penalties for missing the deadlines.
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TESTIMONIALS
What our clients think about SYNC services
FAQ
Step 1: Get your company name approvedThe first step to registering a company in Singapore is to reserve your company name via ACRA's online business filing portal, Bizfile+. Check your company name is available before you do this by using the business entity search tab on the ACRA website. To avoid any disputes in the future, your company name cannot be identical to an existing name or trademark.When you submit a name application, you will need to specify your business activities by selecting the most relevant Singapore Standard Industrial Classification (SSIC) code.Once your application is approved, you must complete your company incorporation within 120 days. If not, you will have to start the process from the beginning and pay the S$15 company name registration fee again.Step 2: Prepare your documentsCompany Constitution. You can adapt the standard Singapore company constitution that ACRA recommends. This document outlines your Memorandum of Association and your Articles of Association to determine the structure of your company, shareholder agreements and how your business will be governed.- Consent from each company director
- Consent from the company secretary
- Declaration of the company's controllersStep 3: Submit application to ACRA and pay the S$315 fee.Take note of the following before submitting your company incorporation:- For Singapore residents. When you have all the required documents, log in to Bizfile+ using your Singpass to submit your application. Under the eServices menu, navigate to "Local Company" followed by "Start a New Local Company". Click on "Application for New Company Name" and complete the form. You will need to provide the transaction number of your approved name application to proceed with incorporating a local company. Once your incorporation application has been approved, BizFile+ will email the appointed officers (e.g. directors, shareholders and company secretary). All appointed officers must endorse their appointments in BizFile+ within 60 days from the date of the email to complete your company registration.For non-residents. Foreigners without a Singpass will need to use a registered filing agent to submit the company name and incorporation applications on their behalf. To ensure your business meets legal requirements, Osome's company incorporation and accounting include your nominee director, company secretary and registered Singapore address in one package.
- Consent from the company secretary
- Declaration of the company's controllersStep 3: Submit application to ACRA and pay the S$315 fee.Take note of the following before submitting your company incorporation:- For Singapore residents. When you have all the required documents, log in to Bizfile+ using your Singpass to submit your application. Under the eServices menu, navigate to "Local Company" followed by "Start a New Local Company". Click on "Application for New Company Name" and complete the form. You will need to provide the transaction number of your approved name application to proceed with incorporating a local company. Once your incorporation application has been approved, BizFile+ will email the appointed officers (e.g. directors, shareholders and company secretary). All appointed officers must endorse their appointments in BizFile+ within 60 days from the date of the email to complete your company registration.For non-residents. Foreigners without a Singpass will need to use a registered filing agent to submit the company name and incorporation applications on their behalf. To ensure your business meets legal requirements, Osome's company incorporation and accounting include your nominee director, company secretary and registered Singapore address in one package.
We'll ask you for this information:- Company name
- Directors' particulars
- Shareholders' particularsWe'll provide the following:- Corporate Secretary particulars
- Nominee Director particulars (if required)
- Local address (if required)
- Company Constitution
- Directors' particulars
- Shareholders' particularsWe'll provide the following:- Corporate Secretary particulars
- Nominee Director particulars (if required)
- Local address (if required)
- Company Constitution
You can search SSM’s database to verify a company's registration. Type the company's name into the database using the business entity search tab on the ACRA website. If the company doesn’t appear on ACRA's database, they are not legally operating. Remember to double-check the spelling of the business name when you are searching.
Before operating a business in Singapore, you need to register your company with ACRA. The first thing you need to do is choose a company name and submit your application through Bizfile+. The name cannot be the same as the name of existing companies. You can check this on BizFile+ portal too. The fee to register a business name is $15.
After your company name has been approved by ACRA, it will be reserved for 120 days. You will need to register your business or incorporate your company within this time, otherwise, the name will be released and will be made available for other companies to register.
The cost to start a company in Singapore is low. The initial capital required is S$1. Later on, you can inject more funds into the business. Just notify the authorities when this happens.
It's also legal to issue shares without first receiving money from shareholders. Just make sure these amounts are paid in. Or, indeed, simply wait until you have the capital before issuing shares.
Once all the documents are ready, it usually takes us less than an hour to incorporate a company. It mostly depends on when you are comfortable providing all the details and the authorities’ service hours. Our record stands at 38 minutes, and we keep getting better.
Malaysia's corporate tax structure rewards enterprising companies through tax incentives and grants. The country has a single-tier tax system, so businesses are only taxed on company profits but do not tax dividends issued to shareholders.Similarly, Malaysia does not tax capital gains and most types of foreign-sourced income. The extensive network of Avoidance of Double Taxation Agreements (DTAs) and Unilateral Tax Credits allow Malaysia companies to limit or eliminate taxes on foreign-sourced income.Malaysia's headline corporate tax rate is 17%. However, due to numerous tax incentives and tax breaks, the effective tax rate for most Malaysia companies is much lower. The personal tax rate ranges on a progressive scale from 0% to 22%.
Yes, all Singaporean companies must have a local registered address. It cannot be a P.O. box. All of the statutory documents for your business should be kept here.If you don’t want an office space or aren’t residents in Singapore, it is easier to use your nominee director’s address. You can keep all your relevant documents at this address, too.You can also use your residential address as your company address, as long as your business does not disturb your neighbours. You may also need additional approval, which might delay your registration.If you don’t have an office address, use our service. We handle your incoming letters and scan and store them in your Osome account, giving you easy access to all your documents.
Yes, of course! A foreigner can register a company and own its 100% shareholding without facing any difficulties.
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