SYNC | Corporate Secretarial Services

Company secretarial services in Malaysia

Focus on your business and outsource corporate secretary expertise to us. Our dedicated experts support your business with tracking tax deadlines, filing documents and staying compliant.

WHAT YOU GET

Total visibility over your finances

Dedicated accounting team

Your accounting experts are on-call through live chat and responds within one working day.

Easy-to-use software

Our tools give you control over your finances with automated invoicing, expenses monitoring, and cash flow insights.

Unlimited bookkeeping

Bookkeeping is part of your package. We'll take care of your financial records, taxes, transaction matching, and billing.

Why switch to SYNC?

We take care of the transition from your old company secretary to us so that you don't have to. We gather your documents and get their sign off on their resignation for an efficient and hassle-free process.

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PRICING

Plans to fit your business

Dedicated accounting team

Your accounting experts are on-call through live chat and responds within one working day.

Easy-to-use software

Our tools give you control over your finances with automated invoicing, expenses monitoring, and cash flow insights.

Unlimited bookkeeping

Bookkeeping is part of your package. We'll take care of your financial records, taxes, transaction matching, and billing.

WHO WE HELP

For new founders and seasoned entrepreneurs

Essential

Perfect for a small company or a business with a settled structure

RM 950

RM 600

Corporate secretary essentials

Unlimited

For growing businesses anticipating structural changes, or the first year of business with several changes

RM 950

RM 600

Corporate secretary essentials

Unlimited company changes

All-in-one

For founders who want their first year covered, from company formation to expert support and filing

RM 950

RM 600

Corporate secretary essentials

Unlimited company changes

Accounting and tax

Incorporation

Got questions? Chat with our local experts

Choose a convenient time to chat with our experts and get the answers you need to take the next step.

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OUR SERVICES

Upgrade your company secretary services

Annual return filing

Companies in Singapore have to file annual returns within seven months of the end of their financial year. SYNC's company secretarial services cover filing your return, including the RM300 filing fee.

Transfer of shares

Share sales must follow the company's constitution and legal requirements. We make sure you complete the correct paperwork and stay compliant throughout.

Allotment of shares

Directors need to get existing shareholders' approval before creating and issuing shares. We can support you with the process and complete the paperwork.

HOW IT WORKS

What are corporate secretarial services?

Why company secretary services are important

Corporate secretarial services ensure compliance with legal and regulatory obligations, helping businesses avoid penalties and legal risks. Company secretaries handle important administrative tasks such as maintaining statutory registers, filing annual returns, and organising board meetings, ensuring that the company operates within the bounds of the law.

Overall, corporate secretarial services are essential for ensuring smooth operations, regulatory compliance, and effective corporate governance.

Why outsource your corporate secretarial services?

Outsourcing corporate secretarial services gives business owners peace of mind and more time to focus on their core activities, all while remaining compliant with legal and regulatory requirements. With Osome, you'll get tailored advice from onshore experts.

Confused by business reports? Download our free guide

Get clear on all the filing requirements and dates for a Malaysia business and penalties for missing the deadlines.

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TESTIMONIALS

What our clients think about SYNC services

CUSTOMER STORIES

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Hazli Johar & Co.

FACTS & NUMBERS

91%

of customers recommend SYNC services

CUSTOMER STORIES

How New Campus Opened Their Company From Dubai

REVIEW

“My company was successfully incorporated within just 3 days! I was blown away by the speed and efficiency of the process.”

Hazli Johar & Co.

FAQ

Step 1: Get your company name approved

The first step to registering a company in Singapore is to reserve your company name via ACRA's online business filing portal, Bizfile+. Check your company name is available before you do this by using the business entity search tab on the ACRA website. To avoid any disputes in the future, your company name cannot be identical to an existing name or trademark.

When you submit a name application, you will need to specify your business activities by selecting the most relevant Singapore Standard Industrial Classification (SSIC) code.

Once your application is approved, you must complete your company incorporation within 120 days. If not, you will have to start the process from the beginning and pay the S$15 company name registration fee again.

Step 2: Prepare your documents

Company Constitution. You can adapt the standard Singapore company constitution that ACRA recommends. This document outlines your Memorandum of Association and your Articles of Association to determine the structure of your company, shareholder agreements and how your business will be governed.

- Consent from each company director
- Consent from the company secretary
- Declaration of the company's controllers

Step 3: Submit application to ACRA and pay the S$315 fee.

Take note of the following before submitting your company incorporation:

- For Singapore residents. When you have all the required documents, log in to Bizfile+ using your Singpass to submit your application. Under the eServices menu, navigate to "Local Company" followed by "Start a New Local Company". Click on "Application for New Company Name" and complete the form. You will need to provide the transaction number of your approved name application to proceed with incorporating a local company. Once your incorporation application has been approved, BizFile+ will email the appointed officers (e.g. directors, shareholders and company secretary). All appointed officers must endorse their appointments in BizFile+ within 60 days from the date of the email to complete your company registration.

For non-residents. Foreigners without a Singpass will need to use a registered filing agent to submit the company name and incorporation applications on their behalf. To ensure your business meets legal requirements, Osome's company incorporation and accounting include your nominee director, company secretary and registered Singapore address in one package.

We'll ask you for this information:

- Company name
- Directors' particulars
- Shareholders' particulars

We'll provide the following:

- Corporate Secretary particulars
- Nominee Director particulars (if required)
- Local address (if required)
- Company Constitution

You can search SSM’s database to verify a company's registration. Type the company's name into the database using the business entity search tab on the ACRA website. If the company doesn’t appear on ACRA's database, they are not legally operating. Remember to double-check the spelling of the business name when you are searching.

Before operating a business in Singapore, you need to register your company with ACRA. The first thing you need to do is choose a company name and submit your application through Bizfile+. The name cannot be the same as the name of existing companies. You can check this on BizFile+ portal too. The fee to register a business name is $15. After your company name has been approved by ACRA, it will be reserved for 120 days. You will need to register your business or incorporate your company within this time, otherwise, the name will be released and will be made available for other companies to register.
The cost to start a company in Singapore is low. The initial capital required is S$1. Later on, you can inject more funds into the business. Just notify the authorities when this happens. It's also legal to issue shares without first receiving money from shareholders. Just make sure these amounts are paid in. Or, indeed, simply wait until you have the capital before issuing shares.
Once all the documents are ready, it usually takes us less than an hour to incorporate a company. It mostly depends on when you are comfortable providing all the details and the authorities’ service hours. Our record stands at 38 minutes, and we keep getting better.
Malaysia's corporate tax structure rewards enterprising companies through tax incentives and grants. The country has a single-tier tax system, so businesses are only taxed on company profits but do not tax dividends issued to shareholders.

Similarly, Malaysia does not tax capital gains and most types of foreign-sourced income. The extensive network of Avoidance of Double Taxation Agreements (DTAs) and Unilateral Tax Credits allow Malaysia companies to limit or eliminate taxes on foreign-sourced income.

Malaysia's headline corporate tax rate is 17%. However, due to numerous tax incentives and tax breaks, the effective tax rate for most Malaysia companies is much lower. The personal tax rate ranges on a progressive scale from 0% to 22%.

Yes, all Singaporean companies must have a local registered address. It cannot be a P.O. box. All of the statutory documents for your business should be kept here.

If you don’t want an office space or aren’t residents in Singapore, it is easier to use your nominee director’s address. You can keep all your relevant documents at this address, too.

You can also use your residential address as your company address, as long as your business does not disturb your neighbours. You may also need additional approval, which might delay your registration.

If you don’t have an office address, use our service. We handle your incoming letters and scan and store them in your Osome account, giving you easy access to all your documents.

Yes, of course! A foreigner can register a company and own its 100% shareholding without facing any difficulties.
Shukri Yusof & Co. (SYNC) is a member firm of Malaysian Institute of Accountant as well known as Chartered Accountants. Our commitment is to deliver results that exceed expectations with utmost effectiveness and efficiency.

Copyright©2024 SYNC

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